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2022 TMEA Professional Development Conference
Request for Hotel Pre-Arrival Invoice

How to Request a Pre-Arrival Hotel Invoice

Please follow these steps:

  1. Make sure that you have your hotel confirmation numbers. These were sent to the email you used to book your rooms.

  2. Make sure you have a copy of your school/institution or booster club tax exemption form. This form must be filled out listing the Gaylord Opryland Resort and Convention Center as the vendor.

  3. Email Robin Koch with the following subject line: "TMEA: Pre-Arrival Invoice Request (with sales tax exemption)". Make sure that you list in the body of the email the confirmation number(s) of the room(s) you need a pre-arrival invoice for, along with your name and email contact and phone number. Her email address is

  4. Remember that resort tax and city tax is not-exemptible. Resort fees are also not-exemptible.

  5. If you need further assistance you can also call 



You must also provide a copy of the sales tax exemption form upon check-in. Payment must be made by the organization (check or credit-card). It cannot be made by personal credit card or check. The check or credit card must match the sales tax exemption form organization name. 

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